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Everything your operation needs.
Shaped to how you run it.

From the first day of onboarding to the last entry in a care record, each part of the work has its own screen.
Here is every one of them, as your team sees it.

Start the tour
One loginFour portals
Every screen realShot from a live demo
Your workflowGroups, rules, forms, books
Built on requestSay what you need
The Today board: who is working now, where, and who has not clocked in

Everything, at a glance

Fourteen areas. Pick where to start.

Every tile is a real screen. Tap one to jump to it.

  1. 01 Onboarding From invite to active without chasing a single email. 7 screens
  2. 02 Documents and signing Your own forms, signed on screen. 4 screens
  3. 03 Training Courses your people finish on their phone. 4 screens
  4. 04 Scheduling Every shift, every site, one week. 6 screens
  5. 05 Attendance and hours Clock in from the phone, hours out as a file. 7 screens
  6. 06 The daily log Every shift leaves a record. 2 screens
  7. 07 Care records A file for every person you support. 8 screens
  8. 08 Chat Your team's whole conversation, inside the platform. 6 screens
  9. 09 Announcements and notifications Send it once, know who read it. 3 screens
  10. 10 People and access Groups, roles and permissions that match your org chart. 5 screens
  11. 11 Audits and compliance Give an auditor read-only access for one visit. 4 screens
  12. 12 Clients and the public side A client portal, and a record for every agency and site. 3 screens
  13. 13 Shaped to your workflow Call things what you call them. 4 screens
  14. 14 Mobile, security, privacy A phone app with no app store. 2 screens

01 · Onboarding

From invite to active without chasing a single email.

Each group has its own list of what a new person hands in, fills in and signs. They do it on their phone; you approve it in one place.

  1. A checklist per group

    Foster Parents, Staff and every other group get their own requirement list, in the order you set.

    The Foster Parents group with its onboarding requirement list

  2. Upload, we verify

    The new person uploads the document from their phone. You open it, check it, and approve or refuse it.

    Uploading a police check from the phone A submission open for review, with the answers the person gave

  3. Fill the form, then sign

    Forms arrive with blanks to fill, some already filled from the person's profile, and a signature at the foot.

    A working agreement with its blanks being filled in Signing the working agreement on the phone

  4. One review queue, activation your way

    Everything waiting for approval sits in one queue, with the oldest flagged. Someone becomes active automatically once every required item is approved, or when you say so.

    The review queue with four submissions waiting The setting for when someone becomes active

02 · Documents and signing

Your own forms, signed on screen.

Start from the PDF you already use. People fill it in and sign it on their phone, and every signed copy is sealed.

  1. Build a form on your PDF

    Drop text, date, checkbox and signature boxes onto your own PDF. People fill the blanks first, then sign.

    Boxes placed on a transportation declaration PDF

  2. A sealed signature

    The signer consents, draws, and confirms. The signed document is sealed with an evidence page and a tamper-evident hash, and the signer gets a copy once you send it.

    A working agreement shown as signed on the phone

  3. Expiry, send a copy, reopen

    Expiring documents line up in one list. From a person's file you send the signed copy, or reopen an approved document when something has changed.

    Documents expiring within 90 days Send the signed copy, or reopen it for review
Forms versionedPrefilled from the profilePaper copies kept alongside

03 · Training

Courses your people finish on their phone.

Write a course once. Each person reads it section by section, agrees to each one and takes the quiz.

  1. Build a course

    Sections and quizzes in one outline, with a pass mark and a retake wait you set.

    Writing a course: the outline, a quiz question and its settings

  2. Read, agree, quiz

    Each section ends with "I Agree"; the quiz comes after.

    A course section on the phone with its I Agree button A one-question quiz on the phone

  3. Written answers, graded by you

    Multiple choice marks itself. A written answer waits in the review queue for you to read, pass or send back.

    Grading a written answer: pass, or fail and send back

04 · Scheduling

Every shift, every site, one week.

Plan the week, fill the gaps and see who is free, without a spreadsheet beside you.

  1. The week

    Everyone's shifts by day, filtered by agency or site, with the days that need cover marked.

    The schedule for one week, person by person

  2. Repeating shifts, sites and residences

    A shift belongs to a site and the residences there, and can repeat on the days you tick, each with its own checklist.

    A new shift at a site, repeating on Mondays and Wednesdays

  3. Swaps and cover

    Someone who can't make a shift offers it to a colleague or tells you. You approve the swap or reassign the shift.

    Shifts that need cover and swap offers waiting for a decision A shift on the phone, with a way to say you can't make it

  4. Time off and availability

    Approve or decline a request with the shifts it touches shown beside it, and read each person's weekly availability.

    Time-off requests waiting for approval A person's weekly availability

05 · Attendance and hours

Clock in from the phone, hours out as a file.

Each clock-in is checked against the site's area. What comes out the other end is hours you can pay from.

  1. Clock in, clock out

    One button on the shift, a map of the site's area, and the unpaid break recorded at clock-out.

    Clocking in on the phone, inside the site's area Clocking out with a break recorded

  2. The Today board

    Who is working now, where and since when, and who was expected but has not clocked in.

    The Today board: who is working now and who has not clocked in

  3. Flags and corrections

    A clock-in outside the area is flagged for you to confirm or reject. A person can ask for a time to be corrected, and you approve it, with a reason kept on the record.

    A clock-in flagged as outside the site's area A requested correction to a clock-out time

  4. Hours by person, customer or residence

    Hours, breaks and paid time for any week or range, by person or by where the work was done, and downloaded as a CSV.

    Hours for the week, person by person Hours by agency and site

06 · The daily log

Every shift leaves a record.

The daily log is written during the shift, on the phone, with a photo if it helps. The office reads every one.

  1. A checklist on the shift

    Give a shift its checklist, one item per line, and it is ticked off on the shift itself.

    A new shift with a three-item checklist

  2. Read by the office

    Every log in one list, with what happened, the photos and who signed, and every finished shift still missing one.

    Every daily log for a fortnight, with outstanding ones marked

07 · Care records

A file for every person you support.

Details, placements, documents and record books for each resident, kept by the office and written by the people on shift.

  1. The resident's file

    Their details, their photo and their emergency contact, kept by the office. A resident needs no login.

    Filling in a resident's details A resident's file with their photo

  2. Placements and documents

    Place a resident, a supervisor and workers in a residence, and upload documents for the resident, including one signed on paper.

    A residence with its resident, supervisor and workers Uploading a consent form signed on paper

  3. Record books from your own templates

    Keep the books you design for one resident or a whole group. Entries are written on the phone and can't be edited or deleted.

    A resident's record books, and another being added Writing a day book entry on the phone

  4. The medication record

    A month on one grid: initials for each dose given, a chart code for each one that wasn't. Each dose is recorded on the phone.

    The medication record grid for a month Recording a dose on the phone
Entries snapshot their fieldsReadable only with the records permissionResident signs on paper

08 · Chat

Your team's whole conversation, inside the platform.

Direct messages, channels and groups, on the same phone app as the schedule, run by rules you set.

  1. Messages, channels, groups

    Channels you maintain, groups people make, and direct messages, in one list.

    The chat list: channels and conversations A conversation with a reply and a mention

  2. Photos, voice notes, mentions, replies, search

    Send a photo or a voice note, mention a colleague, reply to one message, and search the rest.

    A conversation with a photo and a voice note

  3. The admin console

    Decide who may start a direct message or create a group, allow voice notes, and make the company channel read-only.

    Chat settings: who may message and who may create groups Creating a group from the console

  4. Oversight, moderation, export, retention

    Open a conversation with every look logged, remove a message, export it as a CSV, and set how long chat is kept.

    Oversight of a group conversation, with export and remove

09 · Announcements and notifications

Send it once, know who read it.

Announcements go to exactly the people they are for, and you can see who has acknowledged them.

  1. Send to an audience

    Everyone, chosen groups, everyone serving a residence, or named people, with a document from your library attached.

    A new announcement and who it goes to

  2. Acknowledgements and receipts

    People confirm they have read and understood. You see who acknowledged, who only read and who has not opened it.

    Receipts for an announcement: acknowledged, read, not opened Acknowledging an announcement on the phone
One bell for everythingEmailSign in with an SMS code

10 · People and access

Groups, roles and permissions that match your org chart.

Everyone has a group that decides their checklist and a role that decides what they can manage.

  1. The people list and a person's file

    Everyone by status, with what needs attention under their name. Their file keeps office-only notes and files they never see.

    The staff list with status filters Office-only files and notes on a person's file

  2. Roles and permission keys

    Built-in roles for the usual jobs, and custom roles assembled from the same permission keys.

    Built-in roles and a new custom role

  3. No login needed; several companies

    Add someone who will never use the app and file their documents for them. Run several companies under one parent and switch between them.

    Adding a resident without a login The dashboard with its company switcher

11 · Audits and compliance

Give an auditor read-only access for one visit.

An inspector sees the people you choose, for the dates you choose, and every document they open is recorded.

  1. An auditor's own door

    Pick the residences, the people and the profile fields they may see, set an end date, and extend or revoke it at any time.

    Setting up an audit: residences and profile fields the auditor sees What the auditor sees: read-only, every document recorded

  2. Expirations in one place

    Before the visit, see every approved document that is about to expire. The auditor sees each person's page as one read-only file.

    Documents expiring within 90 days An audited person's page, read-only

12 · Clients and the public side

A client portal, and a record for every agency and site.

The people you serve sign in to their own view, and the agencies and sites you work with each have a record.

  1. The client's view

    A client sees who is on shift today, who supports them, and the documents they have signed.

    A client's home screen: who is on shift and who supports them

  2. Agencies and sites

    Keep each agency's contact details, files and sites. A site is an address with the area staff must be inside to clock in.

    An agency record with its contact, sites and files Adding a site: the address and its clock-in area

13 · Shaped to your workflow

Call things what you call them.

The words on the screens, the rules behind them and the companies you run are settings, not code.

  1. Vocabulary

    Choose what the platform calls a person, the joining process, the checklist, the people you serve and the places work happens.

    The vocabulary settings: eight words the company chooses

  2. The switches: activation, attendance, signing, chat

    Decide when someone becomes active, whether clocking asks for a signature, what happens outside a site's radius, and how chat behaves.

    Company settings: the attendance switches

  3. Several companies, each its own setup

    Run more than one company from one sign-in. Each keeps its own name, details, groups and settings.

    Choosing which of two companies to open The second company's own settings

14 · Mobile, security, privacy

A phone app with no app store.

Your team opens the web address once and adds it to the home screen. Behind it, the records are kept to the standard a regulated operation needs.

  1. Install to the home screen

    Sign in from the phone's browser, choose Add to Home Screen, and it opens like any other app.

    The sign-in page in the phone's browser, offering to add it to the home screen Adding it as a web app

  2. Built for regulated work

    What sits behind every screen:

    • Sensitive fields, such as a SIN, encrypted at rest and masked on screen.
    • Signatures sealed with an evidence page and a tamper-evident hash.
    • Care records designed to health-privacy rules.
    • Nightly backups, kept off-site.
    • Role-based access, with an audit trail.

Need something we haven't built? Say so.

  • Read-only access for an outside auditor, scoped to the people they are auditing.
  • A resident who signs on paper, kept beside the forms everyone else signs on screen.
  • Reopening an approved document when something changed after it was signed.